Async Communication Guide

My team killed 60% of meetings. Shipped faster. Nobody missed them.

The Sync Tax

• 11.5 hrs/week in meetings
• 23 min to refocus after each
• 4 meetings = half your day gone
• Most could be a message

5 Rules We Use

• Default to async always
• 4-hr response window, not instant
• Write complete thoughts
• Decisions live in shared docs
• Meetings = expensive exceptions

8-Month Results

• Meetings: 12/week to 4/week
• Deep work: +2.5 hrs/day
• Team satisfaction: up 40%
• Ship speed: +22%

Plan Your Async Day

Use Time Blocking to protect deep work hours from interruptions.